Description

Zelh is a fast-growing, passionate outsourcing company.

Our mission is to be the most reliable company by offering and maintaining consistently high-quality services.

We achieve the mission by fostering long-term relationships with customers, employees, and vendors. Personal attention, timely communication, and respect for all people are the basis of our business philosophy!

At this point, Zelh is looking for a Track and Trace Operator for a third-party logistics company.

Responsibilities:

• Daily communication with drivers and customers

• Notifying appropriate parties of any issues

• Inputting updates into the system

• Answering incoming calls from clients

• Scheduling appointments

• Maintaining current knowledge of market trends in the transportation marketplace

• Other duties as required by business needs or as assigned

Working conditions:

• Working schedule: Fri-Sat-Sun 9 pm-6 am EST

• Competitive Salary in USD

• Remote mode of work

• 10+ business days of paid time off

• Team building and corporate events

• Equipment provided

• A supportive team

Requirements

• 1+ years of experience in the customer support field

• TMS McLeod

• English level - upper-intermediate or higher

• Proficient in Microsoft Office (Outlook, Excel, Word) and use of office equipment

• Expert knowledge of team members’ roles and responsibilities

• Ability to communicate effectively verbally and in writing, maintain cooperative effective working relationships within the company, and support a team environment

• TMS McLeod

• Must possess strong organizational and time management skills to meet department goals and deadlines

• Must be punctual and have excellent attendance

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Role Summary:

The Event Operations Coordinator is the engine behind every field event we run. You’re responsible for two things that matter most before the doors open: getting the right people in the room and making sure every logistical detail is locked and ready.

This is a high-ownership, detail-driven role that sits at the intersection of outreach, operations, and vendor coordination. You’ll work closely with the Sr. Manager of Field Marketing to identify and secure the ideal attendee mix for every event, then execute every pre-event motion required to make it happen: registration, websites, campaigns, communications, and vendor follow-through.

You won’t be on-site, but your fingerprints are on everything that makes the on-site experience possible.

What You’ll Own:

High-Quality Attendance

• Partner with Sales Operations and the Field Marketing Manager to build targeted invite lists with the right mix of customers, in-pipe prospects, and net-new leads for each event

• Drive RSVPs and ticket confirmations through structured email cadences and direct outreach (phone, LinkedIn, etc.) to hit the goal every time

• Maintain minimum registration and attendance rates

• Quality matters as much as quantity. The goal isn’t a full room, it’s the right full room

Outreach & Registration

• Execute multi-touch outreach campaigns (email, phone, etc.) to drive RSVPs against event-specific targets

• Manage registration lists and ensure accurate, up-to-date attendee records throughout the pre-event cycle

• Coordinate with Sales to ensure reps are actively supporting outreach efforts for their accounts and prospects

Pre-Event Logistics

• Own pre-event operational details so that the Field Marketing Manager can focus on strategy, on-site experience, and sales conversion including:

  • Ensure attendee travel is booked and act as liaison between attendees and travel agency as needed

  • Build and maintain event websites where applicable

  • Create and manage registration pages in Cvent

  • Build Salesforce campaigns for every event and ensure proper tracking throughout

  • Create and deploy all necessary UTMs, web links, and landing pages as needed

Vendor Coordination

• Once the Field Marketing Manager has selected and contracted vendors (swag, activations, venues, etc.), take ownership of all follow-through

• Manage day-to-day vendor communication to ensure deliverables are on time and meet expectations

• Escalate issues to the Field Marketing Manager as needed

• Track and process vendor invoices to ensure timely payment

Attendee Communications

• Draft and deploy all transactional attendee communications in partnership with the Field Marketing Manager, including:

  • Know Before You Go (KBYG)

  • Event updates and logistics changes

  • Post-event surveys

• Ensure every attendee has the information they need to show up prepared and engaged

Post-Event Follow-Up

• Execute post-event email cadences to support conversion efforts

• Ensure all attendee and response data is accurately logged in Salesforce for pipeline tracking

• Secure survey responses and share this information with the broader leadership team for consideration and analysis

What You’ll Need to Be Successful:

• Highly organized with strong attention to detail; you will catch things before they become problems

• Proven ability to run multi-touch outreach campaigns that drive real response rates, not just sends

• Experience with Cvent, Salesforce, Salesloft and marketing operations fundamentals (UTMs, landing pages, campaign tracking)

• Comfortable managing vendor relationships and holding external partners accountable to timelines

• Strong written and oral communicator; you can write a crisp, effective outreach email and are energized by following up via phone and social media

• Self-directed and proactive; you don’t wait to be told something needs to happen. You see it and own it.

• Thrive in a fast-paced environment managing multiple events simultaneously

• Prior experience in event coordination, marketing operations, or inside sales outreach preferred

Work Location Expectation: This position is based out of our San Francisco, Chicago, Salt Lake City or New York offices. Candidates residing in or near these metro areas are expected to work on a hybrid (2-3 days in-office/week) or fully onsite basis.

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using “filevine.com”. Other addresses reaching out are not affiliated with Filevine and should not be responded to.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [email protected]

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Hey, mabuhay! 👋

Thanks for dropping by. We know looking for the right job can feel like being stuck in EDSA traffic, so we’ll keep it moving and get straight to the point.

With over 8 million downloads and a powerful network of thousand of dedicated biker-partners, we are a leading ride-hailing platform operating across the Philippines. Our vision is to end poverty in the Philippines through revolutionary transportation solutions. We aim to provide our customers with convenient, reliable, and safe rides, impacting millions of lives positively every single day.

Now, we’re looking for a Incubation Manager, to lead one of the most important parts of our business: helping newly signed-up riders become confident, successful, and consistently earning members of the Angkas community.

Responsibilities:

• Design and manage a step-by-step program that helps new riders build confidence, develop good habits, and reach consistent earnings within their first month.
• Set clear, achievable milestones for new riders at each stage of their journey — from completing their first successful trip to becoming a regular, dependable earner.
• Analyze rider behavior and performance data to identify exactly where new riders tend to struggle or drop off, and design targeted solutions to address those specific problems.
• Develop and manage communications (in-app messages, notifications, and other content) that motivate and guide new riders through their early weeks on the platform.
• Collaborate with our Product team to improve in-app features that make it easier for new riders to succeed — things like guided walkthroughs, earnings tools, and progress tracking.
• Work closely with our Operations team to make sure the on-the-ground onboarding experience (training, orientation, local support) is consistent and effective across different locations.
• Partner with our Data team to track key performance indicators, measure the success of new programs, and continuously refine the new rider journey based on real results.
• Coordinate with our rider community and support programs to connect new riders with mentorship, peer support, and other resources that help them succeed early on.

At Angkas, we believe in giving our people the trust and flexibility to work in a way that helps them and their teams perform at their best. Whether you’re working onsite, remotely, or in a hybrid setup, we provide the flexibility, you bring the drive. ⚡

Let’s get this show on the road!🚦

• 3–5 years of experience in marketing, customer/user lifecycle management, growth, or a related field — ideally in a business where you had to help new customers or partners succeed early on (e.g., a marketplace, subscription service, gig-economy platform, or app-based business).
• A track record of using data to figure out why something isn’t working, not just reporting that it isn’t working. You should be comfortable digging into numbers to find the real reason behind a problem before proposing a solution.
• Experience with tools that send automated messages or communications to users based on their behavior (for example, tools that send reminders, tips, or offers at the right moment).
• Strong ability to work with different teams — you’ll regularly collaborate with product, operations, and data teams to get things done.
• Clear, confident communication skills, both in writing and in person.
• A genuine interest in understanding what motivates people who earn their income through flexible, independent work — and how to support them.
• Experience in the Philippine market is a strong plus. Familiarity with ride-hailing, delivery, or similar platforms is helpful but not required.

Work your way – Enjoy flexibility and the freedom to thrive in your role.

Work-life balance – Build a career without sacrificing your personal life.

Free perks – Fuel up with free meals and stay active with gym access.

Grow fast – Unlock career advancement and promotion opportunities.

Get rewarded – Earn a competitive salary with opportunities for pay increases.

Start-up energy – Be part of a fast-moving, innovative team where your ideas matter.

Global vibes – Collaborate with a diverse, multicultural team in an agile workplace.

Tech-driven culture – Work with modern tools and cutting-edge technology that keep you ahead of the game.

CAIS is the pioneer in democratizing access to and education about alternative investments for independent financial advisors, empowering them to engage and transact with leading asset managers at scale through a wide variety of alternative investment products and technology solutions. CAIS provides access to strategies including hedge funds, private equity, private credit, real estate, digital assets, and structured notes. CAIS serves over 2,500 wealth management firms that support more than 65,000 financial advisors who oversee approximately $8.5 trillion in end-client assets.

We are seeking a highly experienced Executive Assistant to support the Founder/CEO of CAIS in his dual role as both CEO of CAIS and Chairman of an external organization (Museum/Nonprofit), including associated board responsibilities. Reporting to the Chief of Staff, this individual will work closely alongside another Executive Assistant to provide coordinated, seamless support to the Founder/CEO. This is a mission-critical, highly visible role requiring exceptional judgment, discretion, and operational excellence.

The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive. This role is predominantly Executive Assistant–focused, with limited personal assistant responsibilities, and demands a high degree of ownership, adaptability, and trust. This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment.

Responsibilities:

Executive & Board Support

• Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments
• Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups
• Partner closely with senior leadership to ensure seamless execution of the CEO’s agenda, priorities, and external obligations
• Anticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise

Travel & Events Logistics

• Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments
• Plan and manage logistics for internal and external events involving the CEO (i.e., board meetings, offsites, conferences, and CEO-hosted events), coordinating with internal teams and external partners to ensure flawless execution

Administrative & Operational Excellence

• Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement
• Take detailed, accurate meeting notes and track follow-ups to completion
• Manage highly sensitive and confidential information with the utmost discretion and integrity
• Serve as a trusted gatekeeper and point of contact, representing the CEO with professionalism, confidence, and gravitas
• Maintain and curate executive relationship data and meeting intelligence within Salesforce, ensuring the CEO is consistently prepared for high-impact interactions

Communications & External Coordination

• Partner closely with Communications and Marketing teams to support the CEO’s external-facing engagements, including scheduling, preparation materials, and logistics for press opportunities, speaking engagements, and media appearances
• Ensure alignment across communications, leadership, and external stakeholders for timely and effective execution

Personal Assistant Support

• Provide personal assistance as needed, without detracting from core executive responsibilities

Qualifications:

• Bachelor’s degree required
• Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
• Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
• Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
• Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn
• Exceptional organizational, prioritization, and execution skills
• High emotional intelligence, sound judgment, and excellent interpersonal skills
• Clear, concise written and verbal communication skills
• Structured, strategic thinker with the ability to break complex situations into actionable steps
• Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)
• Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required
• Foundational knowledge of the finance industry and basic financial terminology strongly preferred
• Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot,) into daily workflows.

CAIS is consistently recognized as a Best Place to Work, and our culture is at the heart of our success. We are committed to fostering an inclusive environment where employees can be their most authentic selves and feel inspired and supported to bring their voice forward to drive community, growth, and innovation. We are an equal opportunity employer, and do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.  Learn more about our culture, benefits, and people at https://www.caisgroup.com/our-company/careers.

CAIS’ compensation package includes a market competitive salary, a performance bonus, and exceptional benefits. If you are located in New York, New York, the base salary range for this role is $90,000 - $115,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location.

CAIS offers a comprehensive benefits package that includes generously subsidized healthcare with 100% employer paid dental and vision insurance, an employer matched retirement plan, wellness programs, and generous PTO and parental leave. Additionally, CAIS offers a flexible, hybrid in-office model; for most roles, we do require a minimum of 3 days in office per week.  For more information on our benefits and career opportunities, please visit our website: https://www.caisgroup.com/our-company/careers.

Hey, mabuhay! 👋

Thanks for dropping by. We know looking for the right job can feel like being stuck in EDSA traffic, so we’ll keep it moving and get straight to the point.

With over 8 million downloads and a powerful network of thousand of dedicated biker-partners, we are a leading ride-hailing platform operating across the Philippines. Our vision is to end poverty in the Philippines through revolutionary transportation solutions. We aim to provide our customers with convenient, reliable, and safe rides, impacting millions of lives positively every single day.

Now, we’re looking for a Incubation Manager, to lead one of the most important parts of our business: helping newly signed-up riders become confident, successful, and consistently earning members of the Angkas community.

Responsibilities:

• Design and manage a step-by-step program that helps new riders build confidence, develop good habits, and reach consistent earnings within their first month.
• Set clear, achievable milestones for new riders at each stage of their journey — from completing their first successful trip to becoming a regular, dependable earner.
• Analyze rider behavior and performance data to identify exactly where new riders tend to struggle or drop off, and design targeted solutions to address those specific problems.
• Develop and manage communications (in-app messages, notifications, and other content) that motivate and guide new riders through their early weeks on the platform.
• Collaborate with our Product team to improve in-app features that make it easier for new riders to succeed — things like guided walkthroughs, earnings tools, and progress tracking.
• Work closely with our Operations team to make sure the on-the-ground onboarding experience (training, orientation, local support) is consistent and effective across different locations.
• Partner with our Data team to track key performance indicators, measure the success of new programs, and continuously refine the new rider journey based on real results.
• Coordinate with our rider community and support programs to connect new riders with mentorship, peer support, and other resources that help them succeed early on.

At Angkas, we believe in giving our people the trust and flexibility to work in a way that helps them and their teams perform at their best. Whether you’re working onsite, remotely, or in a hybrid setup, we provide the flexibility, you bring the drive. ⚡

Let’s get this show on the road!🚦

• 3–5 years of experience in marketing, customer/user lifecycle management, growth, or a related field — ideally in a business where you had to help new customers or partners succeed early on (e.g., a marketplace, subscription service, gig-economy platform, or app-based business).
• A track record of using data to figure out why something isn’t working, not just reporting that it isn’t working. You should be comfortable digging into numbers to find the real reason behind a problem before proposing a solution.
• Experience with tools that send automated messages or communications to users based on their behavior (for example, tools that send reminders, tips, or offers at the right moment).
• Strong ability to work with different teams — you’ll regularly collaborate with product, operations, and data teams to get things done.
• Clear, confident communication skills, both in writing and in person.
• A genuine interest in understanding what motivates people who earn their income through flexible, independent work — and how to support them.
• Experience in the Philippine market is a strong plus. Familiarity with ride-hailing, delivery, or similar platforms is helpful but not required.

Work your way – Enjoy flexibility and the freedom to thrive in your role.

Work-life balance – Build a career without sacrificing your personal life.

Free perks – Fuel up with free meals and stay active with gym access.

Grow fast – Unlock career advancement and promotion opportunities.

Get rewarded – Earn a competitive salary with opportunities for pay increases.

Start-up energy – Be part of a fast-moving, innovative team where your ideas matter.

Global vibes – Collaborate with a diverse, multicultural team in an agile workplace.

Tech-driven culture – Work with modern tools and cutting-edge technology that keep you ahead of the game.

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

The Senior Supplier Industrialization Engineer (SIE), Electrical is a high-profile, cross-functional position focused on enabling development and production flow of Anduril’s critical Electromagnetic Warfare (EW) supply base. You will work in close coordination with internal engineering, quality, supply chain, and manufacturing departments as well as directly with suppliers to execute effective, creative, and smart supply chain strategies to achieve production goals.

We’re looking for a talented Senior Supplier Industrialization Engineer to expedite the qualification and implementation of product designs with our suppliers, optimizing these designs for quality, efficiency, and cost-effectiveness from early development through the entire product lifecycle.

WHAT YOU’LL DO

• Lead electronics supplier industrialization for EW products from early PCBA builds through production ramp
• Own and manage electrical commodities/subcategories across EW products, including PCB/PCBA (rigid, flex, rigid-flex), cables and wire harnesses, connectors and interconnects, passive components, active components (ICs, FPGAs, processors), and RF/microwave components
• Execute supplier production strategies (NPI to full production) across Anduril’s EW business line
• Vet suppliers’ production capabilities, factory layout, facilities, and workforce for inclusion in Anduril’s Approved Supplier List, with an emphasis on PCBA, cable/harness, and complex electronics assembly
• Partner with engineering and suppliers to identify DFM, DFT, and DFA risks before design lock, with a specific focus on PCBA manufacturability
• Own manufacturing process development at supplier locations and the initialization of new production lines & tooling (including SMT line configuration, reflow profiles, AOI/SPI/X-ray, and test cell setups) to ensure materials, processes, and tools meet rate and quality requirements
• Own capacity expansion readiness, rough-cut capacity planning, and takt time studies to ensure throughput targets
• Develop manufacturing readiness deliverables: process flow, PFMEA, Control Plan, GR&R, and yield targets for all EW electronics assemblies
• Establish and drive performance via statistical process control (SPC) reviews at suppliers to monitor critical CTQ parameters
• Identify and drive product and process improvements, factory layout optimization, and Value Engineering (VE) initiatives at supplier sites to lower part cost, reduce supply risk, eliminate defects, and improve cycle time
• Support PSE, GSS, and SQE teams in ensuring suppliers understand and adhere to quality criteria, and support root cause task forces to close corrective and preventative actions at suppliers

REQUIRED QUALIFICATIONS

• Bachelor’s degree in electrical engineering, supply chain, or related technical field
• 6+ years of experience in supplier quality and industrialization within an electronics manufacturing environment
• Deep PCBA expertise: SMT processing, wave/selective soldering, reflow profiling, component placement, and AOI/SPI/X-ray inspection
• Experience with electronics manufacturing standards (IPC-A-610, IPC J-STD-001, IPC-6012⁄6013) and strong understanding of DFM, DFT, and DFA
• Ability to travel at least 50% of the time
• Preference is to be onsite at an Anduril office but this role is open to remote
• Ability to be eligible to obtain and maintain an active U.S. Secret security clearance

PREFERRED QUALIFICATIONS

• Bachelor’s degree in electrical engineering
• Previous experience in defense, aerospace, automotive, high-tech, or related electronics manufacturing industry
• Experience with RF/microwave assemblies and high-reliability electronics
• Strong understanding of quality systems, standards, and certifications (AS9100, ISO 9001)
• Familiarity with developing high-tech products in a high-mix, low-volume environment
• Lean/Six Sigma certification or demonstrated continuous improvement expertise
• Exposure to working in a fast-paced, start-up environment
• Excellent communication, negotiation, and problem-solving skills

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril’s total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We’ve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

• Please always verify communications:

  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency’s authenticity by reaching out to contact@anduril.com.

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender’s email domain is @anduril.com before providing any personal information or clicking on links.

• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril’s candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.

About the Role :

The Grants Administration Officer will work across multiple areas of a fast-moving nonprofit to deliver excellent customer experiences. In collaboration with Programs staff, Finance staff and external constituents (e.g. grant applicants, external reviewers) this individual will develop, support, and execute end-to-end grant and competition program timelines and processes that intersect with all of VentureWell’s program areas; streamlining workflows for increased cross-organizational collaboration and efficiency; issue grant awards and modifications; and provide technical support for and expert consultation on development of VentureWell’s grants administration platform. This role requires a combination of domain expertise, technical acumen, creativity, and relationship management skills necessary to maintain and enhance grants management workflows, processes, and systems to deliver innovative solutions to internal partners and customers. Understanding of end-to-end grant-making and contracting principles, strong analytical skills, and the ability to balance multiple tasks are required.

This role will report to the Procurement & Grants Manager.

Responsibilities:

Grants Administration Management (75% of time)

• Support the administration of VentureWell’s grants, competition, and direct subaward program(s), including timelines, workflows, and processes across multiple VentureWell program areas, maintaining accuracy of internal systems and records.
• Under direction of Procurement & Grants Manager, create, develop, launch, and execute all phases of grants and competition workflows, supporting application intake, review, internal and Board approvals, applicant notification, onboarding, contracting, award modifications, and reporting.
• Collaborate with internal departments to develop and update guidelines,  application questionnaires, evaluation criteria, and other grant and competition materials.
• Build, launch, and manage Requests for Proposals end to end, including application processing and screening, coordinating reviewers, panel notetaking, and developing and maintaining reviewer guidance and resources.
• Provide responsive, high-quality customer service and technical support to applicants, grantees, reviewers, faculty, institutions, board members, and VentureWell staff, including application guidance, eligibility support, systems navigation, and troubleshooting.
• Correspond with applicants and grantees, helping applicants with navigating VentureWell’s system requirements and eligibility with consistently prompt and excellent customer service.
• Manage and execute grantee, prize winner, and subrecipient notifications, onboarding, awards, and ongoing communication to ensure accurate records.
• Support collection of onboarding documentation to ensure compliance and facilitate timely award disbursement.
• Perform end to end onboarding, compliance review, vendor setup, and contracting for grant recipients and award subrecipients.
• Prepare and deliver routine and ad hoc reports and reconciliations for internal stakeholders related to applications, onboarding, financial commitments and payments, and portfolio management.

Grants Systems Management & Continuous Improvement (20% of time)

• Collaborate to develop, adapt, and document grants administration processes and workflows to meet evolving and changing organizational needs.
• Collaborate to develop, maintain, and organize process documentation and templates supporting application, review, notification, onboarding, and subrecipient award management.
• Serve as a resource to internal teams by fielding and supporting requests for Grants Administration assistance, and helping program staff understand grants, finance, contracts, procurement, and other shared service processes and requirements.
• Flag areas for software improvement in VentureWell’s proprietary grants administration system, troubleshoot issues, and serve in the integral role of Product Expert on the software development & management team.
• Collaborate to optimize grants team software and tools—including organization, templates, automations, and integrations across shared email inbox, Asana workflows, Google Shared Drive, Salesforce, AirTable, and AdobeSign—ensuring effective integration and consistent use, and identifying opportunities for automation and process improvements.
• Maintain the Grants Administration Shared Drive and enforce consistent file organization and record management practices.
• Maintain working knowledge of processes across all contracts team disciplines (compliance, contracts, procurement, and grants) to support aligned policies, cross-training, and improved collaboration and workflow efficiency.

Administrative Management (5% of time)

• Supports training on grants administration policies, systems, and workflows.

What You Bring:

• At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity is required.
• Experience in proposal and grant administration design, development and delivery is required.
• Strong project management skills and ability to manage and replicate end-to-end workflows in order to meet deadlines and deliver excellent customer service
• Accomplished written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner
• Ability to analyze and interpret data and source material in order to extract key information and deliver compelling recommendations
• Highly adaptable; brings detail orientation to complex and ambiguous situations with enthusiasm and solutions orientation
• High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications; ability to incorporate these tools into day to day work

Across the Board, VentureWell Staff:

• Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
• Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
• Are committed to embedding equity for all in our internal practices and culture and in our programs in order to live and achieve our mission
• Bring openness and engagement to personal, professional, and organization-wide learning
• Are curious and committed to issues of environmental sustainability
• Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
• Are active learners who independently learn new tools and work processes quickly
• Have excellent written and oral communication skills

Our Benefits:

• An attractive and equitable compensation package, including:

  • a salary range of $75,000-$88,000 commensurate with experience and internal equity
  • 403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match)
  • Medical, Dental, and Vision insurance
  • $1,000 home office stipend upon hire

• A true focus on work-life balance with work weeks that reflect that

  • It’s our aim for our employees in this position to not work more than a 35-hour workweek
  • 20 paid vacation days
  • 12 paid holidays
  • 12 paid wellness days

*Benefits are reviewed each fiscal year and may be subject to change.

What We Offer:

• A culture where people work intentionally and collaboratively in pursuit of our mission
• Values we believe in

About VentureWell:

VentureWell supports the cultivation of science and technology inventors and the innovation and entrepreneurship ecosystems critical to their success. Since its founding in 1995, VentureWell has funded or trained over 21,000 early-stage science and technology inventors and innovators, resulting in the emergence of more than 7,000+ ventures with groundbreaking technological advancements in fields like biomedicine and healthcare, sustainable energy and materials, and solutions for low-resource settings. The ventures it has supported have raised subsequent funds totaling more than $9.8 billion and are reaching millions of people globally.

Visit venturewell.org to learn more.

About ElevenLabs ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we...

About impact.comimpact.com is the world’s leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From...

Company:Driven BrandsDriven Brands is North America's largest automotive services company with a portfolio of iconic brands including Take 5 Oil Change®, Meineke Car Care Centers®, Maaco®, 1-800-Radiator & A/C®, Auto Glass Now®, and CARSTAR®.

About impact.comimpact.com is the world’s leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From...

Headquarters: Oregon
URL: https://paragonplanners.com/employment/

PART-TIME Remote Administrative Scheduler | 20–30 Hours/Week

100% Remote | Monday–Friday | $18.50–$20.00/hour, based on experience

Paragon Planners is looking for a professional, dependable, and highly organized Administrative Scheduler to join our remote team.

In this role, you’ll support professionals in the financial services industry by managing schedules, connecting with clients, and helping keep their day-to-day operations organized and running smoothly.

This position offers 20–30 hours per week, with work taking place during regular Monday - Friday business hours. It’s a great opportunity for someone who enjoys working with people, takes pride in staying organized, and is looking for meaningful professional work without a traditional 40-hour schedule.

What You’ll Do

As an Administrative Scheduler, you’ll build relationships with the professionals you support while helping them stay connected with their clients.

Your responsibilities will include:

• Making outbound calls to schedule and confirm appointments

• Communicating professionally with clients by phone and email

• Managing calendars and coordinating schedules

• Entering and maintaining accurate information in client databases

• Following established processes and client-specific instructions

• Providing dependable administrative support throughout the workweek

This role is a good fit for someone who is personable, comfortable on the phone, detail-oriented, and enjoys being the person who keeps things organized behind the scenes.

Schedule & Availability

Because our Administrative Schedulers support clients throughout the business day, consistent Monday–Friday availability is required.

• Availability is needed during standard business hours, generally 8:30 AM–5:00 PM in the client’s time zone

• Both morning and afternoon availability are required throughout the week

• Working hours may not fall into one continuous block each day

• Schedules are based on the needs of the clients you support

• Initial hours may build gradually as you complete onboarding and are assigned to clients

This position is designed for candidates specifically seeking part-time work. If you are seeking a traditional 40-hour workweek or full-time employment, this position will not be the right fit.

Training & Onboarding

We provide training and support to help new employees learn our systems, processes, and the expectations of the role.

New employees should plan for approximately 8–12 hours of training per week during the initial training period. As you progress through onboarding, you may begin working with clients while continuing to complete your training.

Client assignments are based on current business needs and finding the right match between employees and the professionals they support, so candidates should be comfortable with a gradual ramp-up in hours.

What We’re Looking For

Successful candidates are typically:

• Warm, polished, and professional communicators

• Comfortable speaking with clients by phone

• Highly organized and detail-oriented

• Dependable and responsive

• Able to work independently and manage their time effectively

• Comfortable following detailed instructions and adapting to different client preferences

• Comfortable learning new technology

• Experienced in administrative support, scheduling, customer service, or another client-facing role

• Interested in a long-term professional opportunity

Previous remote-work experience is helpful, but not required.

Location Requirements

We are currently only hiring in the following states: AL, AZ, FL, GA, ID, KY, LA, MI, MO, NC, OH, OR, SC, TN, TX, UT & WY.

Applicants must reside in one of the states listed above to be considered.

We do not hire outside of the United States.

Home Office & Technology Requirements

Because this is a fully remote position, employees must have:

• A quiet, professional home-office environment suitable for client calls

• Reliable high-speed internet

• A Windows 11 computer

• The ability to participate in video meetings and training

Macs, iPads, Chromebooks, and virtual machines are not compatible with the technology requirements of this position.

Background Screening

Employment is contingent upon successful completion of required background screening. Due to the nature of our work within the financial services industry, our screening process is comprehensive and may include multiple background checks.

Compensation

Starting pay: $18.50–$20.00 per hour, based on relevant experience.

Employees are eligible for a compensation review after six months, with opportunities for continued increases as they gain experience and tenure with Paragon Planners.

About Paragon Planners

Paragon Planners provides administrative and scheduling support to professionals in the financial services industry. Our remote team helps clients manage their schedules, stay connected with their customers, and keep important day-to-day details moving.

We value professionalism, dependability, strong communication, and people who genuinely enjoy helping others.

Ready to Apply?

If you enjoy working with people, love keeping things organized, and are looking for a professional remote role with weekday hours, we’d love to hear from you.

Please follow all application instructions carefully. Incomplete or incorrectly submitted applications will not be considered.

Paragon Planners is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.

To apply: https://weworkremotely.com/remote-jobs/paragon-planners-part-time-remote-administrative-scheduler

About ElevenLabs ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we...

Founded in 2017, refurbed is Europe’s fastest-growing marketplace for refurbished products, active in 23 European countries and having surpassed €2Bn in GMV — all while being profitable. With beautiful headquarters in Vienna, we operate as a remote-first company and have been recognised as a Top DACH Employer by Kununu for four consecutive years.

Our mission is to make sustainable consumption the easy choice by enabling customers to buy products up to 40% cheaper while significantly reducing CO₂ emissions.

If you thrive in an environment that values momentum, ownership, and impact, you’ll feel at home here. We’re a fast-paced, high-performance team that works hard and challenges itself everyday. To enable this high-performance every team member enjoys full autonomy over their location (we’re remote-first).

We’re looking for a Category Manager to help us scale the attractiveness of our assortment across Europe. For the categories you own, you’ll drive their growth strategy, leverage data to identify the biggest opportunities across supply, demand, and the on-site experience, and ensure we consistently deliver a competitive and attractive offering to customers.

You’ll report to the Category Management Team Lead and work closely with the rest of the Supply team (Business Development and Account Management), as well as the Marketing and Product teams.

WHO YOU ARE:

• 4+ years of relevant experience in a category management or commercial analytics role, in a dynamic e-commerce and/or marketplace environment.
• Highly analytical and structured — you turn data into clear insights and prioritised actions.
• Strong commercial acumen — you understand marketplace supply and demand dynamics.
• Experienced in project management — you thrive working with cross-functional teams and drive impactful results across them.
• Excellent stakeholder management and communication skills.
• Growth mindset — persistent, proactive, and a hands-on problem solver.
• AI-advocate — you use the latest tools and technologies to work smarter and faster.

NICE TO HAVE:

• Experience in Consumer Electronics / Secondary Market.
• Ability to work with data beyond dashboards — e.g., Python and/or SQL.

Location & eligibility: This role is open to candidates based in Europe (including UK) only with a valid right to work.

WHAT YOU WILL DO:

• Define the mid-term category growth strategy, including targets, assortment priorities, and category-specific opportunities to unlock growth.
• Identify and close assortment gaps (subcategories, brands, top-selling products) by working closely with the respective business developers and account managers.
• Constantly assess category performance, stock availability, and attractiveness; trigger sourcing and commercial actions to improve performance where needed.
• Prioritise initiatives to improve the on-site category experience, product presentation, and customer journey with our product team, based on competitor insights and customer data.
• Automate processes so you spend more time understanding insights and crafting recommendations rather than doing analysis.
• Act as the category expert and point of contact for internal teams.

WHY YOU WILL ENJOY WORKING WITH US:

Our Culture and Values:

• Decisions should be made based on facts and not by hierarchy levels? We sure think so!
• We embrace giving and receiving feedback, testing and welcoming new ideas, as well as sharing our knowledge across the company.
• You fail sometimes? Well, so do we! We’re all just human, let’s learn from our mistakes to improve in the future!
• No matter who you love, where you’re from, who you pray to, whether you pee sitting down or standing up – we are a bunch of talented people who enjoy spending our time making a difference!

Personal & Professional Development:

• You’ll have access to a dedicated learning budget within your department to support your growth, whether it’s courses, conferences, or other learning opportunities that matter to you.
• We partner with Likeminded, offering you private sessions with experts for your personal growth and mental health.
• We frequently host internal workshops, allowing our teams to further develop their skills in different areas and enhancing collaboration across departments.

Flexibility:

• We care about a healthy work/life balance. We not only function and support a fully remote setting but also offer the possibility to work from our beautiful office in the vibrant heart of Vienna – we love dogs, so feel free to bring your furry little buddy too 😊
• We trust you to do the best job, so we don’t care so much when you do it – you are able to self-organize.
• You will also be invited to take part in our office weeks, happening three times a year, where you will have the chance to work side by side with your colleagues and enjoy the team-building events and on-site workshops

…and much more! See https://careers.refurbed.com/ for further insights!

The Role

Voltus is hiring a Senior Market Operations Analyst to own the operational success of our most strategic markets, at a moment when the stakes for that work have never been higher. We’re absorbing new responsibilities from our Energy Markets team, and we’re gearing up for a major expansion of our Bring Your Own Capacity(BYOC) business across MISO and PJM. Both mean more surface area for Market Operations to own, and we need a senior analyst who can move fast into that space.

This role is built for someone who takes total ownership of their responsibilities, doesn’t settle for a surface-level understanding of a problem, and can reason from first principles to become a subject matter expert fast. You generate your own priorities without waiting to be told what to do next, because the environment moves too quickly for anyone to hand you a fully-formed playbook.

The work matters beyond Voltus. Markets and ratepayers depend on us every day to deliver energy that is reliable, affordable, and clean.

Responsibilities

As a Senior Market Operations Analyst, you will:

• Own your markets’ operational success, whether you execute the work yourself, coordinate it across the team, or automate it. You’re accountable for availability and offers, interval data collection, performance calculations, and every enrollment and post-event deadline, on time and without material error. Expect occasional night or weekend work during busy periods or new product launches.

• Deliver high-stakes, high-visibility analyses that move revenue, the kind of work that directly shapes how much we get paid in a market and how competitive our value proposition is there. Expect this kind of work often, not occasionally.

• Grow quickly from hands-on execution into owning outcomes, whether that means doing the work yourself, guiding teammates through it, or eventually managing junior analysts who report to you.

• Lead the build-out of new programs and product capabilities, including transforming our OR/PR programs to support batteries and standing up new program launches in SPP.

• Be the subject matter expert for your markets, advising Product, Engineering, and Sales on complex market details.

• Lead ambiguous decisions where no SOP exists yet, and drive root cause analysis on incidents, building durable fixes rather than one-off workarounds.

What Success Looks Like

In your first six months, we’ll build a competency matrix defining what strong performance looks like at each stage of growth for your major responsibilities. You’ll start at the Senior Analyst level, and we’ll check in against the matrix regularly as you ramp and grow within it.

Beyond that, you’re measured in two ways: an always-on standard of no compliance violations or lost revenue from process errors, and project-based goals scoped individually, with a clear definition of what it takes to score a 3, 4, or 5 out of 5. For this role specifically, we expect you to grow quickly into leading larger initiatives like the OR/PR and SPP work above.

Qualifications

This role is genuinely ambiguous day to day. Priorities shift with little notice, SOPs often don’t exist yet, and you’re expected to build the process, not just follow one. If you’ve thrived in a heavily structured, procedure-driven environment, such as a utility or a trading desk, that structure is exactly what won’t be here, and this role will likely feel disorienting rather than exciting. We’re looking for someone who has already worked this way and found it energizing, not someone hoping to adapt to it.

• 4+ years in a role where you personally owned business-critical outcomes in an environment with minimal process scaffolding: you were expected to define your own approach, not execute against an existing playbook. Energy or clean tech experience is a plus, but not required.

• Strong, demonstrable Python skills used to automate real operational workflows, not just analyze data. You should be comfortable describing a specific process you automated end to end to solve an operational problem. This isn’t a software engineering role, so we’re not looking for production-grade code, just someone who reaches for automation instead of doing repetitive work manually. SQL is a nice-to-have, not a requirement.

• A track record of taking a complex, multifaceted situation and distilling it into a clear, actionable strategy, with concrete examples you can walk through and their business impact.

• Genuine, specific alignment with Voltus’ mission of accelerating the clean energy transition. We’re looking for evidence of this beyond a resume line.

• A collaborative teammate who delivers feedback kindly, has coached or mentored others, and is excited by eventually guiding junior teammates.

• Able to begin work by 8 AM Central Time.

$95,000 - $100,000 a year

Base pay is $95,000 to $100,000 USD annually, commensurate with experience, with a 10% annual bonus and equity. Voltus offers unlimited leave for full-time employees, parental leave, and a comprehensive benefits package covering health, wellness, and financial security.

Please note that at this time, we do not sponsor visas or transfers. Voltus teammates need to be authorized to work from their home location (in the US or Canada, unless otherwise indicated on the role description).

Additionally, while Voltus is an all-remote workplace, we have limitations on where employees are able to work for regulatory and security reasons. We expect that Voltans are working primarily from their home country. Working while traveling to other countries must be approved as per our Global Remote Travel Policy.

At Voltus, we are proud to be an equal opportunity employer because we recognize that a diverse organization begins with a diverse candidate pool. This means we do not tolerate discrimination of any kind and are committed to providing equal employment opportunities regardless of your gender identity, race, nationality, religion, age, sexual orientation, veteran status, disability status, or marital status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

About Us

Red Cell Partners is an incubation firm building and investing in rapidly scalable technology-led companies that are bringing revolutionary advancements to market in three distinct practice areas: healthcare, cyber, and national security. United by a shared sense of duty and deep belief in the power of innovation, Red Cell is developing powerful tools and solutions to address our Nation’s most pressing problems.

About Defcon AI

RESILIENCE IN THE FACE OF DISRUPTION. Defcon AI is an insights company that leverages artificial intelligence, mathematical optimization, data analytics, and software engineering for resilient optimization of complex systems.

In today’s dynamically changing world, Defcon AI’s technology aligns outcomes with operational goals, better decision making, and empowers customers to anticipate assess, and mitigate the impacts of disruptions.

About the Role

DEFCON AI is seeking an experienced Executive Administrator & Office Manager to support our executive leadership team and help maintain the smooth operation of our McLean, VA office. This role is ideal for a highly organized, proactive professional who enjoys balancing executive support, operational coordination, and office management responsibilities.

This is a hybrid position with three days in our McLean, VA office.

Key Responsibilities

Executive Support (Approximately 50%)

• Manage complex calendars for multiple executives, coordinating meetings across internal and external stakeholders.
• Prioritize scheduling requests and resolve calendar conflicts while balancing changing business needs.
• Coordinate leadership meetings, offsites, and executive travel arrangements as needed.
• Prepare meeting materials, agendas, and supporting documentation.
• Track follow-up actions and help ensure key commitments remain visible and organized.
• Serve as a trusted point of contact for executives, exercising professionalism and discretion with sensitive information.

Expense Management & Administrative Operations (Approximately 30%)

• Manage expense reporting and reconciliation through Concur and DEFCON AI’s ERP platform, Unanet.
• Review expense submissions for accuracy, completeness, and policy compliance.
• Partner with Finance to resolve discrepancies and ensure timely processing.
• Maintain organized records of expenses, receipts, and supporting documentation.
• Support administrative workflows related to purchasing, invoices, and vendor coordination.

Office Management (Approximately 20%)

• Serve as the primary point of contact for day-to-day operations of the McLean office.
• Coordinate mail and package handling.
• Assist employees with office access, badge/card access requests, and workspace needs.
• Coordinate office supplies, equipment, and vendor services.
• Support onboarding and offboarding activities related to office logistics.
• Help plan and coordinate occasional onsite meetings, team gatherings, and company events.

What we’re looking for:

• 5+ years of experience in executive administration, office management, or a related administrative support role in a professional environment
• Demonstrated experience supporting senior executives and managing complex calendars.
• Experience processing expenses, reimbursements, and administrative records.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Excellent written and verbal communication skills.
• Strong interpersonal skills and customer-service orientation, with the ability to work effectively across all levels of the organization
• High degree of professionalism, discretion, and judgment when handling confidential information
• Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to anticipate needs, take initiative, and work with minimal supervision.
• Must be located in the Washington, DC metropolitan area and able to work onsite in the McLean/Tysons corner office three days per week.

Nice to Have:

• Experience using Concur or similar for expense management.
• Experience supporting executive leadership teams within a technology, government contracting, or startup environment.
• Experience coordinating travel, meetings, and company events
• Bachelor’s Degree with at least 2 years’ experience in the administrative professional field and/or events planning

What Success looks like:

• Executive calendars run smoothly with minimal scheduling conflicts.
• Expense reports are processed accurately and on time.
• Leadership teams receive responsive, proactive support.
• The McLean office remains organized, functional, and welcoming.
• Employees have a positive onsite experience and can quickly resolve office-related needs.
• Administrative processes are well organized and scalable as the company grows.

What We Offer:

• A fully remote environment
• Competitive salary, bonus, and equity package
• 100% employer paid, comprehensive health insurance including medical, dental, and vision for you and your family
• Unlimited PTO, with your manager’s approval
• Flexible work environment where you manage your work day
• 14 weeks of fully-paid parental leave

Salary Range: $75,000-$110,000. This represents the typical salary range for this position based on experience, skills, and other factors.

Our Red Cell Partners Benefits (may differ for each incubation):

For full-time roles

• Career track opportunity with potential for rapid advancement with strong performance as the firm grows

• 100% employer paid, comprehensive health care including medical, dental, and vision for you and your family.

• Paid maternity and paternity for 14 weeks at employees’ normal pay.

• Unlimited PTO, with management approval.

• Opportunities for professional development and continued learning.

• Optional 401K, FSA, and equity incentives available.

• Mental health benefits are available through Tara Mind.

• Cost effective GLP-1 solutions available through Crux.

We’re an Equal Opportunity Employer: You’ll receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Applicant Data Disclosure

By submitting an application, you acknowledge that Red Cell Partners, LLC (“Red Cell”) uses third-party service providers to facilitate its recruitment and hiring processes. These providers include applicant tracking systems, candidate verification platforms, and fraud detection tools (collectively, “Hiring Platforms”). Your application materials, including your résumé, cover letter, work samples, responses to application questions, and any other information you submit, may be transmitted to and processed by these Hiring Platforms for the following purposes:

• Managing and administering your application throughout the hiring process;

• Verifying the accuracy and authenticity of application materials, including by cross-referencing information you provide against publicly available sources and proprietary databases;

• Identifying indicators of potentially fraudulent, fabricated, or materially misleading application content, including but not limited to discrepancies between submitted materials and publicly available professional profiles, geographic anomalies, and fabricated work histories.

Applications that are flagged through this process as containing indicators of fraud or material misrepresentation may be declined from further consideration. If you have questions about the status of your application or the evaluation process, please contact talent @redcellpartners.com .

Red Cell requires its Hiring Platform providers to process your information solely for the purposes described above and in accordance with applicable law. Your information will be retained only for as long as necessary to fulfill these purposes and any applicable legal obligations, after which it will be deleted in accordance with Red Cell’s data retention policies.

For more information about how your data is used, please refer to our Privacy Policy and Applicant Privacy Notice.

ABOUT DEFCON AI

RESILIENCE IN THE FACE OF DISRUPTION. DEFCON AI is an insights company that leverages artificial intelligence, mathematical optimization, data analytics, and software engineering for resilient optimization of complex systems.

In today’s dynamically changing world, DEFCON AI’s technology aligns outcomes with operational goals, better decision making, and empowers customers to anticipate assess, and mitigate the impacts of disruptions.

About the Role

DEFCON AI is seeking an experienced Executive Administrator & Office Manager to support our executive leadership team and help maintain the smooth operation of our McLean, VA office. This role is ideal for a highly organized, proactive professional who enjoys balancing executive support, operational coordination, and office management responsibilities.

This is a hybrid position with three days in our McLean, VA office.

Key Responsibilities

Executive Support (Approximately 50%)

• Manage complex calendars for multiple executives, coordinating meetings across internal and external stakeholders.
• Prioritize scheduling requests and resolve calendar conflicts while balancing changing business needs.
• Coordinate leadership meetings, offsites, and executive travel arrangements as needed.
• Prepare meeting materials, agendas, and supporting documentation.
• Track follow-up actions and help ensure key commitments remain visible and organized.
• Serve as a trusted point of contact for executives, exercising professionalism and discretion with sensitive information.

Expense Management & Administrative Operations (Approximately 30%)

• Manage expense reporting and reconciliation through Concur and DEFCON AI’s ERP platform, Unanet.
• Review expense submissions for accuracy, completeness, and policy compliance.
• Partner with Finance to resolve discrepancies and ensure timely processing.
• Maintain organized records of expenses, receipts, and supporting documentation.
• Support administrative workflows related to purchasing, invoices, and vendor coordination.

Office Management (Approximately 20%)

• Serve as the primary point of contact for day-to-day operations of the McLean office.
• Coordinate mail and package handling.
• Assist employees with office access, badge/card access requests, and workspace needs.
• Coordinate office supplies, equipment, and vendor services.
• Support onboarding and offboarding activities related to office logistics.
• Help plan and coordinate occasional onsite meetings, team gatherings, and company events.

What we’re looking for:

• 5+ years of experience in executive administration, office management, or a related administrative support role in a professional environment
• Demonstrated experience supporting senior executives and managing complex calendars.
• Experience processing expenses, reimbursements, and administrative records.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Excellent written and verbal communication skills.
• Strong interpersonal skills and customer-service orientation, with the ability to work effectively across all levels of the organization
• High degree of professionalism, discretion, and judgment when handling confidential information
• Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Demonstrated ability to anticipate needs, take initiative, and work with minimal supervision.
• Must be located in the Washington, DC metropolitan area and able to work onsite in the McLean/Tysons corner office three days per week.

Nice to Have:

• Experience using Concur or similar for expense management.
• Experience supporting executive leadership teams within a technology, government contracting, or startup environment.
• Experience coordinating travel, meetings, and company events
• Bachelor’s Degree with at least 2 years’ experience in the administrative professional field and/or events planning

What Success looks like:

• Executive calendars run smoothly with minimal scheduling conflicts.
• Expense reports are processed accurately and on time.
• Leadership teams receive responsive, proactive support.
• The McLean office remains organized, functional, and welcoming.
• Employees have a positive onsite experience and can quickly resolve office-related needs.
• Administrative processes are well organized and scalable as the company grows.

What We Offer:

• A fully remote environment
• Competitive salary, bonus, and equity package
• 100% employer paid, comprehensive health insurance including medical, dental, and vision for you and your family
• Unlimited PTO, with your manager’s approval
• Flexible work environment where you manage your work day
• 14 weeks of fully-paid parental leave

Salary Range: $75,000-$110,000. This represents the typical salary range for this position based on experience, skills, and other factors.

We’re an Equal Opportunity Employer: You’ll receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Applicant Data Disclosure

By submitting an application, you acknowledge that Defcon AI uses third-party service providers to facilitate its recruitment and hiring processes. These providers include applicant tracking systems, candidate verification platforms, and fraud detection tools (collectively, “Hiring Platforms”). Your application materials, including your résumé, cover letter, work samples, responses to application questions, and any other information you submit, may be transmitted to and processed by these Hiring Platforms for the following purposes:

• Managing and administering your application throughout the hiring process;
• Verifying the accuracy and authenticity of application materials, including by cross-referencing information you provide against publicly available sources and proprietary databases;
• Identifying indicators of potentially fraudulent, fabricated, or materially misleading application content, including but not limited to discrepancies between submitted materials and publicly available professional profiles, geographic anomalies, and fabricated work histories.

Applications that are flagged through this process as containing indicators of fraud or material misrepresentation may be declined from further consideration. If you have questions about the status of your application or the evaluation process, please contactrecruiting@defconai.com.

Defcon AI requires its Hiring Platform providers to process your information solely for the purposes described above and in accordance with applicable law. Your information will be retained only for as long as necessary to fulfill these purposes and any applicable legal obligations, after which it will be deleted in accordance with Defcon AI’s data retention policies.

For more information about how your data is used, please refer to our Privacy Policy and Applicant Privacy Notice .

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

The Senior Product Sourcing Engineer drives the strategic supply network development and cost management of Anduril’s Counter Intrusion product portfolio across their lifecycles, by collaborating with suppliers and cross-functionally, including folks in engineering, quality, and manufacturing.

WHAT YOU’LL DO

• Conduct supplier selection for a specific product, leveraging our approved supplier list
• Partner with strategic suppliers to accelerate product development via activities such as:
  • Concept scoping to quickly solidify requirements
  • Feature trade-off / trade tables
  • Should cost / Clean sheet models
  • Joint design development, via clear statements of work
  • Simulation of mechanical & electronics designs
• Drive the development and consolidation of a manufacturing BOM, working with Quality & Manufacturing, to ramp production internally and with our suppliers with high flexibility
• Manage the CAPEX throughout NPI
• Conduct value-stream mapping to optimize supply network lead time and flexibility
• Complete the BOM risk assessment, include alternate component sourcing, etc.
• Ensure completion of all component qualifications, ahead of production
• Reduce complexity: commonality optimization & component/supplier rationalization
• Lead all cost engineering activities to converge the bottoms-up cost curve to product cost, maximizing the total cost of ownership (TCO) across the product lifecycle
• Manage ad-hoc cost issues e.g., tariffs / import export cost, and cost inflation

REQUIRED QUALIFICATIONS

• Bachelor’s degree in supply chain, engineering, or related technical field
• 6+ years of experience in sourcing engineering, supplier engagement and development, or design of electronics and/or mechanical devices
• Domain expertise of value/procurement engineering or TCO-related work at the component & product level
• Ability to travel 30% - 40% of the time, variable based on program needs
• Preference is to be onsite at an Anduril office but this role is open to remote in California

PREFERRED QUALIFICATIONS

• Master’s degree or advanced technical degree in mechanical engineering
• Deeper experience within:
  • Design & development of electronics and/or mechanical devices
  • Advanced sourcing activities, including stints as commodity/sourcing managers
  • Supplier development (technology, process, supply chain, etc.)
  • Early supplier engagement, ahead of product/engineering requirement realization
• Familiarity with developing high-tech products in a high-mix, low-volume environment
• Exposure to working in a fast-pace, start-up environment
• Ability to obtain and maintain a U.S. TS clearance

US Salary Range

$160,000—$211,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril’s total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We’ve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

• Please always verify communications:

  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency’s authenticity by reaching out to contact@anduril.com.

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender’s email domain is @anduril.com before providing any personal information or clicking on links.

• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril’s candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

The Senior Product Sourcing Engineer drives the strategic supply network development and cost management of Anduril’s Counter Intrusion product portfolio across their lifecycles, by collaborating with suppliers and cross-functionally, including folks in engineering, quality, and manufacturing.

WHAT YOU’LL DO

• Conduct supplier selection for a specific product, leveraging our approved supplier list
• Partner with strategic suppliers to accelerate product development via activities such as:
  • Concept scoping to quickly solidify requirements
  • Feature trade-off / trade tables
  • Should cost / Clean sheet models
  • Joint design development, via clear statements of work
  • Simulation of mechanical & electronics designs
• Drive the development and consolidation of a manufacturing BOM, working with Quality & Manufacturing, to ramp production internally and with our suppliers with high flexibility
• Manage the CAPEX throughout NPI
• Conduct value-stream mapping to optimize supply network lead time and flexibility
• Complete the BOM risk assessment, include alternate component sourcing, etc.
• Ensure completion of all component qualifications, ahead of production
• Reduce complexity: commonality optimization & component/supplier rationalization
• Lead all cost engineering activities to converge the bottoms-up cost curve to product cost, maximizing the total cost of ownership (TCO) across the product lifecycle
• Manage ad-hoc cost issues e.g., tariffs / import export cost, and cost inflation

REQUIRED QUALIFICATIONS

• Bachelor’s degree in supply chain, engineering, or related technical field
• 6+ years of experience in sourcing engineering, supplier engagement and development, or design of electronics and/or mechanical devices
• Domain expertise of value/procurement engineering or TCO-related work at the component & product level
• Ability to travel 30% - 40% of the time, variable based on program needs
• Preference is to be onsite at an Anduril office but this role is open to remote in California

PREFERRED QUALIFICATIONS

• Master’s degree or advanced technical degree in mechanical engineering
• Deeper experience within:
  • Design & development of electronics and/or mechanical devices
  • Advanced sourcing activities, including stints as commodity/sourcing managers
  • Supplier development (technology, process, supply chain, etc.)
  • Early supplier engagement, ahead of product/engineering requirement realization
• Familiarity with developing high-tech products in a high-mix, low-volume environment
• Exposure to working in a fast-pace, start-up environment
• Ability to obtain and maintain a U.S. TS clearance

US Salary Range

$146,000—$194,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril’s total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We’ve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

• Please always verify communications:

  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency’s authenticity by reaching out to contact@anduril.com.

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender’s email domain is @anduril.com before providing any personal information or clicking on links.

• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril’s candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.

ABOUT THE JOB

The Senior Product Sourcing Engineer drives the strategic supply network development and cost management of Anduril’s Counter Intrusion product portfolio across their lifecycles, by collaborating with suppliers and cross-functionally, including folks in engineering, quality, and manufacturing.

WHAT YOU’LL DO

• Conduct supplier selection for a specific product, leveraging our approved supplier list
• Partner with strategic suppliers to accelerate product development via activities such as:
  • Concept scoping to quickly solidify requirements
  • Feature trade-off / trade tables
  • Should cost / Clean sheet models
  • Joint design development, via clear statements of work
  • Simulation of mechanical & electronics designs
• Drive the development and consolidation of a manufacturing BOM, working with Quality & Manufacturing, to ramp production internally and with our suppliers with high flexibility
• Manage the CAPEX throughout NPI
• Conduct value-stream mapping to optimize supply network lead time and flexibility
• Complete the BOM risk assessment, include alternate component sourcing, etc.
• Ensure completion of all component qualifications, ahead of production
• Reduce complexity: commonality optimization & component/supplier rationalization
• Lead all cost engineering activities to converge the bottoms-up cost curve to product cost, maximizing the total cost of ownership (TCO) across the product lifecycle
• Manage ad-hoc cost issues e.g., tariffs / import export cost, and cost inflation

REQUIRED QUALIFICATIONS

• Bachelor’s degree in supply chain, engineering, or related technical field
• 6+ years of experience in sourcing engineering, supplier engagement and development, or design of electronics and/or mechanical devices
• Domain expertise of value/procurement engineering or TCO-related work at the component & product level
• Ability to travel 30% - 40% of the time, variable based on program needs
• Preference is to be onsite at an Anduril office but this role is open to remote in Washington

PREFERRED QUALIFICATIONS

• Master’s degree or advanced technical degree in mechanical engineering
• Deeper experience within:
  • Design & development of electronics and/or mechanical devices
  • Advanced sourcing activities, including stints as commodity/sourcing managers
  • Supplier development (technology, process, supply chain, etc.)
  • Early supplier engagement, ahead of product/engineering requirement realization
• Familiarity with developing high-tech products in a high-mix, low-volume environment
• Exposure to working in a fast-pace, start-up environment
• Ability to obtain and maintain a U.S. TS clearance

US Salary Range

$146,000—$194,000 USD

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril’s total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:

Benefits

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We’ve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:

• No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.

• Please always verify communications:

  • Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
  • Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency’s authenticity by reaching out to contact@anduril.com.

• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender’s email domain is @anduril.com before providing any personal information or clicking on links.

• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Anduril’s candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.

By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.